Finalizing an Adoption Record and Closing the Adoption Case

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Category: Adoption

Published on Monday, 20 November 2023 14:08

Written by Timyra Wilson

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This article discusses how to finalize an adoption record and close the adoption case in Ohio SACWIS (Please see additional information below on Adoption Case Closure in the absence of a finalized adoption). 

The article includes how to:

• Initialize the finalization of an adoption, including how to record information on the Finalization Details page;
• Seal and secure the child's adoption record;
• View the child's pre-adoptive and post-adoptive Person ID histories; and
• Complete the adoption case closure.

Closing an Adoption Case for "Other than Adoption Finalized"

When a child will not finalize in an adoptive home/placement (due to death, ages out of the system, or their legal status changes from PC to something else, like PPLA) then the Agency needs to:

·         Terminate the Agency Legal status of PC with the correct termination reason (other than Adoption Finalization).

·         After the Legal Status has been terminated, navigate to the Adoption/Placement Closure screen.

Important:  DO NOT SEAL the child's record.  Sealing the case is what triggers the new person ID and other system activities.

·         Close the adoption case in Ohio SACWIS.

Note: 

• When the agency terminates the Agency Legal status, the system then overrides the business rules for sealing the adoption case.
• This process can only been done if this is the only child in the Adoption case.  If there is more than one child in the adoption case and this circumstance doesn't apply to all the children, then the adoption case cannot be closed until all children are ready to have the adoption case closed.

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