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Tip: Important Information Regarding Electronic Funds Transfer Payments in SACWIS

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Category: Payment
Published on Monday, 16 April 2012 16:14
Written by SACWIS Administrator
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SACWIS pays providers directly for Adoption Assistance (AA) and State Adoption Maintenance Subsidy (SAMS).  SACWIS makes data available to the State Auditor's Office which then coordinates each payment. 

This data is transferred to the Auditor's Office by two batch interfaces.  The first is a daily interface designed primarily to begin payments for new subsidies established in the middle of a month.  These payments are pro-rated on a daily basis for this first partial month.  The second (monthly) interface sends recurring monthly payment information to the Auditor's Office.

 

Agencies have the option of setting up recipients to receive adoption subsidy payment either by check (warrant) or by Electronic Funds Transfer (EFT).  However, all payments made by the daily interface will be sent as checks.  Payments made by the monthly interface can be either EFTs or checks.

 

During this process, it is critical that the provider’s address information be correct.  To verify the provider’s address, complete the following steps:

 

  1. On the SACWIS Home screen, click the Financial tab.
  2. Click the Payment tab.
  3. Click the Provider Payment Information link in the Navigation menu. The Provider Search screen appears displaying any default provider information that has already been entered.
  4. To validate the information, click the Edit link in the appropriate grid row that does not have an end date.  The Provider Payment Information Detail screen appears.
  5. Review the information to verify it. 
  6. Correct information in the fields, as needed. 
  7. If updates are made, click the Save button at the bottom of the screen.

 

Note: If no address displaying in the Payments Delivered To Address section is appropriate, click the Address Search button to locate the provider’s address.  Once found, select the appropriate address and save the record.