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Questions About the SACWIS Financial Process
Question: Where does resource information come from? Is it the caseworker entering information on the profile screen or is it all from CRIS-E?
Answer: The caseworker enters the information in the Person module, under the Resource tab. If the data was transferred for the person in the CRIS-E case, the query to CRIS-E will then populate data on the Resource tab in the Person module screens in SACWIS. The caseworker will have the ability to end date or invalidate the resource record for data that is found in CRIS-E.
Question: On the Reimbursability screen, where is all the financial information coming from? Again is this from the caseworker entering information on the Profile screen or is it from CRIS-E?
Answer: The financial information on the Reimbursability screen comes from the Employment Information link in the Person module. This data must be entered by the caseworker. Data will populate in SACWIS from CRIS-E if data for the CRIS-E case member has been transferred.
Question: In the situation where a child is not eligible for Title IV-E, how do we apply for Medicaid through SACWIS?
Answer: You cannot apply for Medicaid through SACWIS for Non IV-E children. You have to apply for Healthy Start. However, in SACWIS you can record that an application was sent to JFS.
Question: How will we do annual redeterminations on children? We couldn't find a place for this in SACWIS.
Answer: Program eligibility redeterminations do not need to be performed in SACWIS. The system will automatically generate a program eligibility redetermination record when the child turns 18 and the worker will receive a tickler about it. Per policy, annual reimbursability redeterminations no longer need to be completed. However, annual reasonable efforts reimbursability redetermination still need to be completed and the system will automatically generate one when it is due. You also have the ability to add one if the system did not create one when needed.
Question: When a child goes on AA does FCM close automatically?
Answer: An adoption case must be created for a child who goes from FCM to AA. However, creating an adoption case will not terminate FCM because a child can continue to be placed in a foster home even after the adoption case has been created. For a child to receive AA, he/she must be placed in an adoptive placement. Therefore, the child will no longer be in a foster care placement. However, the system does not automatically terminate FCM reimbursability when the placement changes. A notification is sent to the eligibility specialist about the placement change. The eligibility specialist then needs to terminate the reimbursability. System functionality changes now allow the user to continue paying foster care payments while the child is placed in an adoptive home.
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