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Once your agency is pursuing licensure or is licensed with the Ohio Department of Children and Youth (DCY), you'll require access to the applicable systems to complete your work. This may be the Ohio Certification for Agencies and Families (OCAF) portal, the Ohio Statewide Automated Child Welfare System (Ohio SACWIS) and/or the Ohio Residential Treatment Information System (Ohio RTIS).
If you are in the process of certification with DCY, you will first need access to OCAF. The only form needed to complete for initial access is the JFS 07078 which you will submit to This email address is being protected from spambots. You need JavaScript enabled to view it. .
After an initial user is set up for an agency and receives an OH|ID login, any further requests for access must be submitted through the Customer Care Center. Information on how to access Customer Care is found on the main page of this site. Visit the Customer Care Center at https://odjfs2.my.site.com/CustomerCareCenter
Upon certification of your agency, you will need to request access to the appropriate system for your particular function:
For agencies licensing foster and/or adoptive homes, you'll need to request access to Ohio SACWIS. Access to this system will allow you and your employees to record foster parent training, request reimbursement of foster parent stipends/allowance compensation, complete home studies and manage a workload of resource families.
For agencies that have residential facilities, you'll need to request access to Ohio RTIS. Within this system, agencies can complete discharge plans, monthly contacts for follow-up care and manage a workload of assigned youth.
Each new user to the respective system(s) must have a signed 07078 form submitted through the Customer Care Center to grant access.
If your agency recommends foster homes you will also need to submit your vendor payment information to Ohio Shared Services. This form is used to determine where payments should be sent when generated from Ohio SACWIS. Instructions on how to manage payment information are attached, along with a copy of the OBM-5657. Please note: The Vendor/Payee Information Forms are not to be sent to the Help Desk, as these forms are processed by a separate state agency (Office of Budget and Management). |
